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External (Part-Time) Transport Manager’s Job and Responsibilities.

Friday, 16 December 2016 / Published in O-Licence

External (Part-Time) Transport Manager’s Job and Responsibilities.

An external transport manager can only work for a maximum of 4 operators with a combined total fleet of 50 authorised vehicles. Traffic Commissioners understand that various transport manager functions are often delivered by a number of individuals acting within a team. The nominated transport manager’s job is to manage the delivery of those functions as the transport manager retains ultimate responsibility. The following is a non-exhaustive list of the types of activity which might be expected of a transport manager:

  • to manage, audit and review compliance systems to ensure that they are effective
  • to review any shortcomings such as prohibitions and/or annual test failures
  • to ensure that relevant changes are notified in accordance with operator licence requirements
  • to keep up to date on relevant changes in standards and legislation
  • to ensure that drivers hold the appropriate licence for the vehicle they are driving and a valid driver CPC qualification (DQC)
  • to ensure that all records are kept for at least the minimum required periods
  • to ensure compliance with the driving hours rules
  • to ensure that vehicles and trailers are kept in a fit and roadworthy condition
  • to ensure that safety inspections and other statutory testing are carried out within the notified O-licence maintenance intervals

This is what form TM1 says about Transport Manager’s responsibilities:

  • The making of arrangements to ensure that drivers comply with drivers’ hours and tachograph rules and with speed limits;
  • The making of arrangements to ensure that the vehicles are maintained properly, including the inspection of vehicles at the appropriate time and the action tak en to remedy defects found;
  • The reporting and recording of vehicle defects by drivers;
  • The method of compilation and the accuracy of all records, which must be kept for a period of not less than 15 months;
  • The making of arrangements to ensur e that the vehicle/s are not overloaded;
  • Ensuring that authorised vehicles will be kept at the authorised o perating centre(s) when not in use;
  • Where appropriate, notifying the relevant traffic commissioner (in writing) of all prosecutions and convictions concerning the operator, the drivers and me within 28 days of the court hearing;
  • Notifying the relevant traffic commissioner of my resignation;
  • Any role that I have in:
  • Verifying contracts and documents;
  • Basic accounting;
  • Any other role in safety procedures.
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